Privacy Policy - Nalanda OBA Melbourne

Last Updated: 16 January 2026

1. Introduction

The Old Nalandians Association Australia (“we”, “us”, “our”) is committed to protecting your privacy and handling your personal information in an open and transparent manner. We are bound by the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth).

This Privacy Policy explains how we collect, use, disclose, store, and protect your personal information. It applies to all individuals whose personal information we handle, including members, event participants (such as dinner dance ticket holders and raffle participants), donors, and visitors to our website.

By interacting with us or providing your personal information, you acknowledge that your information will be handled in accordance with this Privacy Policy.

2. What Personal Information Do We Collect?

The types of personal information we may collect include:

Contact details: Name, postal address, email address, and phone number.

Identification details: Year of graduation or attendance at Nalanda College and past or current membership details.

Financial information: Payment details required for membership fees, event tickets, or donations. We use secure third-party payment processors and do not store full or partial credit card details on our servers.

Event-related information: Dietary requirements, seating preferences, or other information you voluntarily provide when registering for events.

Communication records: Records of correspondence, enquiries, feedback, or interactions with us.

We only collect personal information that is reasonably necessary for our functions and activities.

3. How Do We Collect Your Personal Information?

We collect personal information directly from you whenever it is reasonable and practical to do so, including when you:

• Apply for or renew membership
• Purchase tickets for events (e.g. annual dinner dance)
• Participate in raffles, fundraisers, surveys, or other activities
• Make donations
• Contact us by email, post, phone, or through our website
• Interact with us via social media (subject to the privacy policies of those platforms)

In some cases, we may collect personal information from third parties (for example, when another member purchases a ticket on your behalf). In such cases, we take reasonable steps to ensure you are aware of the collection.

4. How Do We Use Your Personal Information?

We collect, use, and disclose personal information for the primary purpose for which it was collected and for related secondary purposes that you would reasonably expect, including:

• Managing memberships, renewals, and member communications
• Organising and administering events, including ticketing, seating, and catering arrangements
• Facilitating charitable activities, donations, and fundraising initiatives
• Issuing receipts and maintaining financial records
• Communicating with you about association news, events, and activities
• Supporting internal administration, planning, and governance of the association

We do not use or disclose personal information for any other purpose unless you have provided consent or such use or disclosure is required or authorised by law.

5. Disclosure of Personal Information

We may disclose personal information where necessary for the purposes outlined above, including to:

• Committee members and volunteers: On a need-to-know basis to perform their duties
• Service providers: Such as IT service providers, mailing services, payment processors, and event venues
• Regulatory authorities: Where required or authorised by law (for example, for taxation or compliance purposes)

We take reasonable steps to ensure that third parties handle personal information securely and in accordance with privacy obligations.

We do not ordinarily disclose personal information to overseas recipients. If this changes, we will take reasonable steps to ensure that overseas recipients comply with Australian privacy standards.

6. Security and Storage of Personal Information

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification, or disclosure.

Personal information may be stored electronically or in hard copy and is protected through measures such as secure systems, password protection, and restricted access to authorised personnel only.

When personal information is no longer required for our functions or legal obligations, we take reasonable steps to destroy or permanently de-identify it.

7. Access to and Correction of Personal Information

You have the right to request access to the personal information we hold about you and to request corrections if you believe the information is inaccurate, incomplete, or out of date.

Requests for access or correction should be made to the Secretary using the contact details below. We aim to respond within a reasonable period. In certain circumstances permitted by law, we may refuse access or correction, in which case we will provide written reasons.

8. Complaints

If you believe we have mishandled your personal information, you may lodge a complaint with us using the contact details below. We will investigate the complaint and respond in writing within a reasonable timeframe.

If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC). Further information is available at www.oaic.gov.au .

9. How to Contact Us

For enquiries about this Privacy Policy, access or correction requests, or privacy complaints, please contact:

The Secretary,
Old Nalandians Association Australia
Email: [email protected]

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will be published on our website, and the revised policy will include an updated “Last Updated” date.